Plan of Action
SNA-WI Executive Board Plan of Action
April Hershfield-Johnson, SNS – 2011-12
Each Executive Board member will
- be responsible for the tasks and duties as outlined by position in the SNA-WI Bylaws and Policy & Procedure manual.
- greet members when ever possible at general sessions of SNA-WI conferences.
- write an article for each issue of the Newsletter and submit it electronically to SAMI for publishing by the due date.
To carry on the work of the association, each Board member is assigned additional tasks as defined below:
President .............................................
Currently: April Hershfield-Johnson, SNS
- Attend state association sponsored activities and Chapter meetings as requested.
- Communicate with SNA-WI Members, through mass e-mail and through Chapter President Representative.
- Promote and recruit nominations for Future Leader, with input from the Executive Board members.
- Evaluate with the Board, Executive Management responsibilities and hours utilized.
- Read the SNA-WI Mission and Vision statement at every event.
- Monitor Chapter Relations Ad Hoc Committee.
- Review the management company yearly/Select a team of three to do the review.
President Elect ....................................
Currently: Jeanne Hopkins, RD, SNS
- Maintain up-to-date Bylaws, calling for House of Delegates discussion and vote as needed.
- Oversee Nominating Committee, help promote at least two people for each open position
- Monitor Executive Management hours per contract and serve as clearing house for approving additional hours.
- Organize a mega discussion at the House of Delegates.
- (Topic: retaining and increasing membership in SNA-WI)
- Recruit at least two people for each position open on the SNA-WI Executive Board. Oversee voting at the Annual State Conference.
- Assist with promoting Future Leader Program.
Vice President .....................................
Currently: Jim Degan, SNS
- Continue promoting to non-member industry representatives the value of industry/Sustaining Membership with SNA-WI.
- Develop a future leader summit for future conferences
- Maintain up-to-date Policy and Procedure Manual and continue to cross reference with Bylaws.
- Promote and assist in executing the Gold/Silver/Bronze levels of Sustaining Membership.
- Ensure information on Sustaining Members page of SNA-WI website is accurate and updated as necessary throughout the year.
- Actively recruit candidates for openings on Industry Advisory Committee and industry openings on other committees.
Secretary/Treasurer ............................
Currently: Monica Houtler, RD
- Provide information to Chapter Treasurers on recordkeeping and generating reports for Chapter President to demonstrate fiscal responsibility of Chapter funds. This could be done at a breakout at State Conference.
- Provide a learning session for chapters on “How to generate income for the chapter.”
- Assist Chapter President Representative to support Chapters as needed.
- Monitor Executive Management hours per contract and provide a summary to the Executive Board for review.
Past President .....................................
Currently: Cheryl Peil
- Serve as Chair of the Steering Committee for Annual State Conference.
- Consider fewer repeat sessions and promote a sense of member belonging during the Annual State Conference.
- Provide an update on the Annual State Conference for every Executive Board meeting.
- Explore tiered registration for Annual State Conference per district size.
Certification Chair ...............................
Currently: Pamela Harris, MS, RD
- Gain a comprehensive understanding of the complete certification and credentialing programs to provide adequate guidance to interested members.
- Provide newsletter updates for each issue encouraging involvement in the programs.
- Assemble frequently asked questions on certification.
- Conduct breakout session on Certification at Annual State Conference.
- Prepare a way for communicating on “how to become certified.”
DPI State Director ...............................
Currently: June Paul
- Serve as liaison between Wisconsin Department of Public Instruction and SNA-WI, providing information that impacts nutrition services to Wisconsin’s children.
- Provide, when requested, statistical data that may affect actions taken by SNA-WI committees such as but not limited to legislative, strategic planning, education, etc.
- Attend and present DPI updates at Fall, Spring, and Annual State Conference.
- Present at the State Conference a session on “how to use the DPI efficiently.”
Education Cmte Chair ..........................
Currently: Joni Ralph, RD, CD
- Plan Spring Conference geared towards future leaders and Director and Supervisor attendees.
- Work with the Chapter Relations Ad Hoc Committee concentrate on what training Chapters want, by geographic location.
- Continue research into webinars and other zero-to-low cost training options.
- Assemble frequently asked questions on available educational opportunities through SNA-WI, SNA and other affiliated organizations.
- Help promote joint breakfast conferences.
Legislative & Public Policy Cmte Chair.
Currently: Renee Slotten-Beauchamp, RD, CD
- Continue steps to encourage state legislature to appropriate enough funds in budget to cover School Nutrition Programs.
- Encourage committee members and Chapter Leaders to present legislative updates at Chapter meetings.
- Educate and work with SNA-WI contracted Lobbyist on needs of the association and its’ members.
- Present Legislative update at Fall, Spring and Annual State Conferences.
- Review and update issue paper as necessary.
- Conduct Annual Legislative event at the State Capital.
- Continue to invite Senators and Legislators to State Conference.
- Conduct a breakout session on Legislative issues at the State and National level at Annual State Conference.
- Work with the Chapter Relations Ad Hoc Committee concentrate on policies and regulation.
- Assemble frequently asked questions on common legislative questions that members, Chapters and the general public ask regarding school nutrition legislation.
- Form a team to evaluate our contracted lobbyist.
Chapter President Representative .......
Currently: Linda Ammann
- Maintain Chapter President page on SNA-WI website to include, Chapter meeting, dates, location, and topics, fund raising ideas, speaker topic list, etc.
- Maintain an e-mail list with all Chapter Presidents and update as needed.
- Serve as Chair to the Chapter Relations Ad-Hoc Committee and report progress at each Board meeting.
- Serve the Board Liaison for the Chapters, to bring any concerns to the Board.
- Contact Chapter Presidents as needed to communicate any pertinent information, and to remind them of deadlines for the Newsletter.
- Assist with Chapter Leadership Retreat.
- Organize the Chapter Sharing Rally at Annual State Conference.
- Promote a Future Leader per chapter.
- Assist with any membership drives.
Member Services Cmte Chair ...............
Currently: Greg Weis
- Evaluate purpose and function of subcommittees and activate if appropriate.
- Plan Fall Conference geared toward Director and Supervisor Attendees. Present the plan to the Executive Board for approval.
- Promote Awards to get at least one entry for every category. Develop a motivational and simple format that can be shared with Chapters to encourage their entries.
- Maintain an incentive program to reward the person who nominates members for awards.
- Design a recognition program for those Chapters who increased membership by 3% in the 2010-11 school year highlighting the one who had the highest percentage increase.
- Assemble frequently asked questions on membership benefits.
- Work with the Chapter Relations Ad Hoc Committee concentrating on helping Chapters recruit and retain members.
- Explore a chapter busing program for one day visit to our State Annual Conference.
Marketing Cmte Chair ..........................
Currently: Greg Weis
- Continue to evaluate content, purpose and member satisfaction of newsletter and website.
- Develop marketing plan to promote educational opportunities available to SNA-WI members.
- Research the possibility of making a power point or video that would be available to Chapters. (Title: What’s in it for me?)
- Design recognition program for the Chapters who met the requirements of the Annual Plan of Action
- Update WASBO booth presentation
- Develop Media Policy
- Continue efforts to recognize members:
- Personally with congratulatory notes when receiving awards, elected to office, in the media, etc.
- With announcements to supervisors/administration.
- Organize frequently asked questions provide by all Committees.
- Work with the Chapter Relations Ad Hoc Committee concentrating on packaging resources for the optimal benefit of Chapter Leaders.
- Promote what’s on your tray at Fall Conference.
All Chapter Presidents .........................
- Report to Chapter President Representative as requested. Attend one or two Board Meeting as guest of President.
- Submit Chapter update article for each Newsletter, electronically if possible. Pictures are also great.
- Report upcoming Chapter meeting dates, locations and topics to SNA-WI office promptly. (These will be posted to web site and printed in newsletter.)
- Develop and conduct a membership drive either during SNA Fall membership or Spring membership drives. Increase you chapter membership by 3%. (i.e.: 225 member Chapters would need 8 new members, 30 member Chapters would need 2)
- Become or appoint a member to the Chapter Relations Ad Hoc Committee.
- Promote one Future Leader per chapter.
- Submit quarterly updates for the presidents web page
Industry Representative ......................
Currently: Paula Mattson, RD
- Continue promoting to non-member industry representatives the value of industry/Sustaining Membership with SNA-WI.
- Promote and assist in executing the Gold/Silver/Bronze levels of Sustaining Membership.
- Actively recruit candidates for openings on Industry Advisory Committee and industry openings on other committees.
- Provide an update on industry relations and concerns at every Executive Board meeting.
- Develop a Sustaining Member Ethics Statement and Industry Standards for acceptance by the Executive Board.
Industry Advisory Committee..............
Chair: Jim Degan, SNS
Co-Chair: Jeanne Hopkins, RD, SNS